Mary Haberle (The Internet Archive)

Venue: No. 31 Bedford Square (Sotheby's)

Web archiving is a fundamental component of modern archival practice. As publishing has shifted from the print to the digital environment, archivists need to adjust collection policies to include important web-based content that is highly ephemeral and in danger of loss if no action is taken. For the art library community this content includes historically important materials such as web-based auction catalogues, artists’ websites, digital catalogues raisonnés, and museum websites. While most are familiar with the Wayback Machine available at archive.org, less are aware that there are a number of tools and services developed for organisations to create their own web archives, including the capability to search and analyse large data sets built around the WARC file format, an ISO standard for web archiving. In addition, web archives provide permanent URLs for citation and can show how a website has changed over time at a single URL, even if no longer available on the live web. This workshop will introduce participants (15-25) to basic web archiving concepts and challenges. Participants will have a hands-on opportunity to build a collection of content archived from the web, which can include their own organisation’s web presence, social media, digital exhibitions, or topical content publicly available on the web. Following the workshop, participants will have a searchable archive available to them, including the option of downloading WARC files for long-term preservation or research.

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Mary Haberle is a Web Archivist at Archive-It where she provides partner training and support services. Her prior professional experience includes working with archival collections at the Academy of Motion Picture Arts and Sciences and Franklin Furnace Archive, Inc. Mary earned her Master of Library and Information Studies degree from McGill University and a Digital Archives Specialist certificate from the Society of American Archivists.

Abby Stambach & Lauren Puzier (Hillwood Estate, Museum & Gardens, Washington)

Venue: South Jury Room

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Productivity tools are becoming heavily used among students, researchers, and librarians. It is important for librarians to be aware of emerging technologies and to know innovative ways these tools can be used to our advantage. Since productivity tools are not usually developed for libraries, it takes a little creativity to adapt them. Using them the right way can prove incredibly beneficial for library outreach, education and marketing.  Make it Work: 5 User-friendly Productivity Tools for the Library will demonstrate how Canva (graphic design), Smore (flyer design), Slack (collaborative communication), Zapier (app automation), and Loom (quick videos) can be utilized by librarians to connect the library with its community.

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Examples of what will be demonstrated include:

1. Creating versatile and eye-catching graphics with Canva

2. Smores for Events: creating attractive and shareable online flyers for library events

3. Slack for Collaboration: using Slack channels for library committee work

4. Using Zapier to integrate other apps and tools to automate workflows

5. Creating how-to videos with Loom for library instruction and reference

We have successfully developed and implemented these tools to enhance library services. Each tool is used to organise and promote library services and programmes, to automate and integrate workflows, to increase collaboration among staff, to highlight new library resources and to enhance reference services. These tools allow the librarians to connect with students, faculty and researchers through new avenues and foster relationships with patrons not reached through traditional means.

This workshop is geared towards librarians and library assistants with all levels of “social-tech knowledge”. We will introduce innovative ways libraries and archives can use productivity tools, whether they have already implemented them or have no experience with them. The workshop will be divided into two parts. The first part will be a quick presentation of five case studies in how we have implemented these tools into our workflows to enhance library services. Attendees will have the opportunity to gain hands-on experience with these tools through a tech “petting zoo”, which will follow the presentation. Attendees will be able to view additional examples of how we are using these tools that were not featured in the presentation. For this part of the workshop, five laptops or tablets and internet will be required. Attendees may also elect to bring their own laptops and/or tablets and we will provide how-to guides. This workshop will enable attendees to incorporate new productivity tools into their own workflows and to teach library patrons about them as well.  

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Lauren Puzier is the Reference and Projects Librarian at the University at Albany, State University of New York. Puzier was formerly the Reference and Cataloging Librarian at Sotheby's Institute of Art (NY) and the Collection Development and Cataloging Intern at The Sterling and Francine Clark Art Institute. She received her BFA from the College of Saint Rose in 2006, her MA (History of Art) from the University of Essex in 2007, and completed a MSIS (Information Science) at the University at Albany in 2011. She has spent the last five years promoting libraries and the study of art history online.

Abby Stambach is the Archivist/Librarian at Hillwood Estate Museum & Gardens in Washington D.C., where she supports the research activities of Hillwood’s curators and interpretative staff as well as assisting researchers from other organisations. Previously she held the position of College Archivist and Coordinator of Reference Services at the Sage Colleges in upstate New York. Abby holds an MSIS from the University of Albany and a bachelor’s degree in History from Gettysburg College.  Abby is particularly interested in outreach and marketing. She has spoken on these topics at several national and regional conferences.

ARLIS UK & Ireland Cataloguing and Classification Committee - Deborah Lee (Courtauld Institute of Art) & Katie Blackford (Tate)

Venue: No. 32 Front Room

The bibliographic models of FRBR (Functional Requirements for Bibliographic Records) and LRM (IFLA Library Reference Model) are at the heart of current developments and practice in library metadata.  With the advent of the new version of RDA (Resource Description and Access) in Summer 2018, which uses LRM rather than FRBR as its base, it is even more timely to learn or revise our knowledge of these important data models.  However, taken in abstract, FRBR and LRM can appear a little bit unapproachable.  This workshop aims to provide an accessible introduction to these models and bring them to life.  The workshop uses short bursts of presentations interspersed with a variety of activities, with examples specifically focused on the art library community.

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The workshop will start with a simple explanation of the structure of FRBR and LRM, emphasising the important roles that relationships play within FRBR/LRM.  This will be followed by a short, kinaesthetic creative task which will help participants to visualise the structure of FRBR/LRM.  Then the most important entities of FRBR will be introduced, followed by a short, interactive group quiz (using internet voting technology) in order to build knowledge of identifying different entities.  Then the participants will be asked to collectively build up a physical structure of an art-related FRBR/LRM universe, using string and people to make a 3D representation of FRBR/LRM – and in the process, literally bring FRBR/LRM to life.  Finally, a brief postlude will be offered which shows how knowledge of FRBR/LRM can be used to navigate and use RDA.

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The workshop is designed for those who have no previous knowledge of FRBR, LRM or RDA. However, it would also be useful for those currently using RDA or planning to use RDA who may not have recently attended training about FRBR, as well as those needing a refresher or to update their FRBR knowledge to LRM.  By attending this workshop, it is hoped that participants will gain knowledge about the structure of FRBR/LRM, some terminological knowledge which will help them to navigate the full text of LRM or the RDA Toolkit, the ability to differentiate between key entities in RDA and some understanding about how the (art) bibliographical universe can be represented according to FRBR/LRM.

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Deborah Lee is the senior cataloguer at the Courtauld Institute of Art, where her responsibilities include cataloguing strategy, cataloguing training and managing the library’s classification scheme.  She has a keen interest in cataloguing education.  Deborah is a CILIP onsite trainer for courses in cataloguing, FRBR, RDA and DDC, and is also a visiting lecturer at City, University of London, leading the information organisation module.  Deborah was awarded her PhD in Information Science in 2017 at City, University of London, and is also a Fellow of the Higher Education Academy.

Art Libraries Journal - Gustavo Grandal Montero (University of the Arts London), Kraig Binkowski (Yale Center for British Art) & Michael Wirtz (Virginia Commonwealth University School of the Arts in Qatar)

Venue: Lecture Hall

This is a practical workshop for anyone thinking about professional writing, particularly, but not only, for journals. Reviews, short articles, opinion pieces or in-depth surveys  – many of us have something to contribute, but are often unsure about how to get started. We would like the workshop to be informal and driven by questions from participants.

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We will de-mystify the publishing landscape and the process of contributing to a journal, covering ongoing changes and features of current scholarly and professional communication, including peer review, open access and publishing models. We will then focus on writing, developing ideas, elements of style, revisions, re-using your content, copyright and what to think about when choosing a journal for submission. We will also discuss professional practice, research and critical reflection. Following an introductory presentation there will be a practical exercise facilitated by the presenters where some of the ideas discussed will be applied to produce a piece of professional writing.

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Gustavo Grandal Montero is a librarian and special collections curator at Chelsea College of Arts and Camberwell College of Arts. Trained as an art historian, he writes and presents regularly on art and librarianship topics and has contributed to a range of academic and professional journals (Artist's Book Yearbook, Blue Notebook, Communications in Information Literacy, Print Quarterly, etc.) and monographs (Handbook of Art and Design Librarianship, Please come to the show, etc.). He was the recipient of the ARLIS Travel & Study Fund Award 2010 for his research on the documentation of biennials and is a PhD candidate at Central Saint Martins (University of the Arts London). He has been Deputy Editor of the Art Libraries Journal since April 2012.

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Kraig Binkowski has been the Chief Librarian for the Reference Library and Archives at the Yale Center for British Art since 2005 and has been an art librarian for nearly 25 years with previous positions at the Delaware Art Museum and the Detroit Institute of Arts. Kraig is active in ARLIS/NA and ARLIS/UK and Ireland and serves as a deputy editor for the Art Libraries Journal, having previously served as its reviews editor.  

Michael Wirtz is the Head of Research and Library Technology at Virginia Commonwealth University School of the Arts in Qatar. At VCUarts Qatar, in addition to serving as a research librarian, he teaches thesis development in the school's Master of Fine Arts department. He also currently serves as an Associate Editor for Art Libraries Journal. His research interests focus on librarianship in relation to art and design practice.

UK and Ireland Zine Librarians - Loesja Vigour & Nicola Cook (Wellcome Collection), Holly Callaghan (Tate)

Venue: No. 32 Back Room

Due to the diversity and inclusivity of the role of the zine librarian, we hold varying degrees of skill and experience with some of the technical aspects of developing and maintaining a collection of zines. One of the main areas that zine collectives and groups like ours find people wanting more information and guidance on is cataloguing. So one of the UK and Ireland Zine Librarians group’s (UIZL) aims is to create a cataloguing toolkit for all zine librarians, free of acronyms and jargon, clear and simple to follow, which is accessible to all, regardless of professional status. Cataloguing resources such as RDA, AACR2, LCSH and various classification systems are inaccessible to most DIY librarians, but the basic skills behind cataloguing can easily be shared. Existing cataloguing resources are also ill equipped to deal with zines, as zines come with their own specific needs, both ethical and practical.

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This workshop would be the first in a series of workshops to open up discussions on zine cataloguing, and look at some of the ways we catalogue zines, identifying them as materials which are similar to books, journals, artists’ books, comics, whilst also having their own unique set of requirements when it comes to resource description.

• We would like to introduce UIZL and explain what we do. We also want to share our cataloguing hopes for the future with our upcoming collective zine.

• We would like to introduce ourselves and the zine collections we work with at Wellcome Library and Tate (perhaps as useful examples for practical activities).

• We would like to introduce this session as the first in a series of sessions that aim to crowdsource ideas to create a zine cataloguing toolkit.

• We would like to run a series of activities and/or discussions that lean on the diverse skillsets and levels of cataloguing experience in the room. We want to:

  • Share any direct experiences with cataloguing zines that people in the room have/had

  • Define what practical elements the toolkit should include and how detailed it should be

  • Start creating a relatively comprehensive list of the degrees of access future zine cataloguers might have/need and the systems/programmes they might be working with (if any)

  • Lean on real life examples of catalogued zine collections

  • Explore options for representing authority controls in the toolkit, i.e. lay out official ACs that are currently available and/or create our own set.

  • Begin a discussion surrounding the ethics of zine cataloguing and what aspects of this we need to consider for the toolkit

Loesja Vigour is a Librarian at Wellcome Library. As well as developing and managing the Zine Collection, she manages the Journals Collection, co-authors the Wellcome Collection Instagram, facilitates regular engagement sessions in the Reading Room and other spaces, and catalogues ephemera, grey literature and rare pamphlets.

Nicola Cook is a Librarian at Wellcome Library, and began collecting zines last year to complement the library's existing graphic medicine holdings and to help diversify the perspectives of health in our collection. As well as acquiring, classifying and cataloguing various types of printed and published material, she can also be found undertaking public engagement sessions and co-running Zine Club in Wellcome Collection.

Holly Callaghan has developed zine collections at Iniva's Stuart Hall Library, and Tate Library where she is currently Liaison Librarian. She has organised talks, displays, and workshops at Tate focusing on zines in the special collections. She is also an active zine maker, creating zines and comix under the name Cool Schmool Zines.

Led by Eleanor Gawne

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Led by Emma Floyd & Jenny Hill

A tour of the Public Study Room; the stacks, library stores and Research Collections Offices and the Drawing Room. The Drawing Room currently features the Supporting the Spectacle: The Summer Exhibition and its Spin-Offs display, featuring Library material relating to history of Royal Academy Summer Exhibition.  Delegates will have opportunity to find out about the scope of the collections at the Paul Mellon Centre Library and the logistics managing to library and archive.